Privacy Policy

Last Updated: October 10, 2025

1. Introduction

This Privacy Policy governs the manner in which mAIstermind ('we,' 'us,' or 'our') collects, uses, maintains, and discloses information gathered from clients and their prospects (end-users) in connection with our specialized Hyper-Personalization Fulfillment Service. By engaging with our service or visiting our landing pages, you agree to the terms outlined below. Our core service involves the use of AI to generate personalized video assets and landing pages based on data you provide, and this policy is designed to uphold the highest standards of data integrity and client trust

2. Information We Collect

A. Information Clients Provide To Us (Critical for Service)

We collect data necessary to fulfill our **mAIstermind** personalized video service. This includes:

• **Personal Data:** Names, Email Addresses, and contact information for the client's team (for Walk-Through scheduling and communication).
• **Prospect Data (Client's List):** CSVs or API inputs containing prospect information such as First Name, Company Name, Prospect LinkedIn URL, and any specific data points required for video personalization.
• **Media Assets:** The base video and voice recordings provided by the client's spokesperson for lip-sync and voice-cloning purposes.

B. Automatically Collected Data (Via Landing Pages)

When prospects view the personalized landing pages we create for our clients, we automatically collect engagement data for analytics and billing purposes:

• IP Addresses and Geolocation (to prevent abuse and track origin).
• Video View Metrics (View percentage, clicks on CTA buttons).
• Browser and Device Information.

3. How We Use Your Information (The Service Clause)

We use the data strictly for:

• Generating and hosting the unique, personalized videos and landing pages.
• Billing our clients based on video generation volume.
• Providing data/analytics back to our clients regarding their campaign performance.
• How We Use Your Information: Operational Needs
  
  "Beyond the primary function of asset generation, we use client information and data solely for necessary business and operational activities, including:
  

  "Communication: To communicate with the client regarding service updates, invoicing, security alerts, and to facilitate the strategic Walk-Through sessions.
  

  "Support and Maintenance: To diagnose and resolve technical issues, monitor platform performance, ensure the stability and security of the personalized landing page links, and provide dedicated technical support.
  

  "Service Improvement: To analyze anonymized, aggregate data (e.g., overall domain open rates, peak usage times) to continuously improve the efficiency, stability, and feature set of the mAIstermind service.

  4. Data Storage, Security, and Retention

  Data Storage, Security, and Retention
  

  "We are committed to securing the integrity of the valuable prospect data provided by our clients.
  

  "Security Measures: We utilize industry-standard security protocols, including end-to-end encryption for all data transmission and role-based access control (RBAC) to ensure only essential personnel can access client lists. All sensitive media assets (base video and voice clones) are stored on secure, access-restricted cloud servers with regular security audits.
  

  "Data Hosting Location: Our primary data processing and storage infrastructure is located within secure data centers in the United States and the European Union.
  

  "Data Retention: We retain client prospect lists and the associated personalized asset links (videos and landing pages) for the duration of the active service contract plus a standard grace period of 90 days post-termination, primarily for client re-engagement or billing purposes. After this period, client data is permanently purged from our systems, except where required for legal compliance or necessary for aggregate, anonymized performance reporting.

  5. Your Rights / Prospect Rights

  Your Data Rights and Deletion Requests
  

  "As a data processor acting on behalf of our clients (the data controllers), we comply with international data protection frameworks, including GDPR (General Data Protection Regulation) and CCPA (California Consumer Privacy Act).
  

  "Prospects (End-Users): Any individual whose data is included in a campaign list has the right to request deletion or correction of their personalized assets. Such requests should be initially directed to the mAIstermind client who sent the message. However, requests directed to us regarding the deletion of a specific personalized asset (e.g., a video or landing page) will be processed promptly. Once data is deleted from our active database, the unique link to the personalized asset will become permanently inactive.
  

  "Clients: Clients may request the deletion of their entire campaign list and source data at any time via written notice. Once a list is permanently deleted, the associated personalized assets cannot be recovered or restored."

  6. Third-Party Services (Our Subprocessors)

  We use third-party tools to fulfill our service, which may process your data or prospect data. These include:

  • **GoHighLevel (GHL):** Used for managing lead forms, payment processing, and storing client data/records.
  • **Partnero:** Used for managing our affiliate commission structure.
  • **Sendr** AI video processing subprocessor
  • **Stripe** As payment processor.

  7. Contact Us

  If you have any questions about this Privacy Policy, please contact us at: maistermindcom (at) gmail.com